li+me Gatherings services

Leveraging our long history of partnerships across the globe, and based on your goals, we source venue options that meet your needs.

• Expert Hotel Sourcing & Contract Negotiation – Securing premier venues at competitive rates while maximizing value through strategic concessions.  

• Cost Savings – As an accredited IATA Agency, we deliver client savings through discounted room rates, reduced resort fees, negotiated meeting spaces costs, food and beverage enhancements, and exclusive perks.

• Industry Relationships – Strong partnerships with independent hotels and global brands, ensuring access to the best properties and terms.

• Comprehensive Venue Solutions – Managing everything from research and RFPs to site visits and final negotiations, saving you time, money, and stress.

Our Event Planning services cover every aspect to ensure your event runs seamlessly.  Areas we support, include but not limited to:

Attendee Coordination –  Overseeing all aspects of attendee logistics, including online registration, dietary requirements, accessibility needs, hotel rooming lists, VIP arrangements, guest speakers, and more.

Agenda Management – A well-structured schedule keeps the event engaging, organized, and impactful. We expertly design and guide event agendas that can include a balance of:

• Guest speakers
• Breakout sessions
• Workshops
• Celebrations & Awards
• Corporate Social Responsibility activities
• Local Activities & Attractions
• Team Building

Event Logistics  – Providing professional guidance on agenda development, speaker coordination, AV management, and ground transportation. We ensure seamless execution with strategic planning, vendor negotiations, and comprehensive support for a well-orchestrated event experience.

External Vendors  – Arranging external vendors such as Photography/Videography, Decor, Branded Merchandise, Swag, Special Experiences and more. 

Food & Beverage Planning – From curated menus, dietary accommodations, group dine arounds, we handle all logistics to align with your event’s vision and budget.

Flight Coordination – Whether you prefer to use your internal travel system or take advantage of our trusted flight partner, we offer seamless flight booking options for your event attendees. We ensure a hassle-free experience by coordinating:

• Group flight bookings
• Individual travel arrangements
• Multi-city and international flights
• VIP and executive travel needs
• 24/7 dedicated help line for any travel issues